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Logging your Flex Acre Tasks & Readings

How to record the readings, photos, and weights each Flex Acre task needs

Follow the instructions in this article to record every Flex Acre task in your Digital Log before you move on to the next one. Each procedure links to its own log in your farm management software, and what that log asks for changes with the task.

Gather Tools:

  • Farm Management Software
  • pH Meter
  • TDS Meter
  • Scale
  • Labeling Tape
  • Camera

Marking a Task Complete

  • Open the Digital Log for the task you just finished.
  • Record the timestamp of completion, as this is the one entry every maintenance task asks for.
  • Record a pH verification alongside it, as every maintenance entry asks for one, including your deep clean.
  • Mark your transplanting task Complete, as that moves your batch from Nursery to Active Growth and starts the first nutrient dosing task.
  • Mark your harvest Complete, as that starts Cleaning your Panel Wall After Harvest (Part 1 of 3).

Recording your Pass or Fail Results

  • Record Pass or Fail for the Pump Performance Audit and the Timer System Audit on one Digital Log line, as both belong to one weekly visit.
  • Add the date and the name of the partner who ran the checks.
  • Flag any part you logged as Fail for replacement.

Checking your Pump & Timer (Part 1 of 5) carries the pass and fail criteria for both audits.

Uploading your Photos

  • Photograph both Drip Lines once they are scrubbed, brushed and air dried.
  • Photograph your Tank once it is drained, cleaned and sanitized.
  • Photograph your Tank Lid once it is cleaned, sanitized and the Lid Plugs are back on.
  • Upload each photo to the Digital Log for that task rather than leaving it on your phone.

Logging your pH and Nutrient Readings

  • Record your initial nutrient reading before you dissolve Nutrient A.
  • Record the PPM and EC after your Primary Pump has cycled for at minimum 1 hour.
  • Compare that reading against the Target PPM or EC your log calculates for you: an EC of 1.0 to 1.2 at 1 to 2 weeks, and 1.2 to 1.4 at 3 to 4 weeks.
  • Record the pH only after the nutrients stabilize, as your software holds the pH field shut until the 1 hour timer expires.
  • Re-test your pH only 60 minutes after adding pH Up or pH Down, as that wait is mandatory for an accurate reading.
  • Record the total of every increment you added, in tablespoons, once a post-wait reading holds in the range for your crop.

Use only the nutrients and pH solutions supplied by Fork Farms, as substituting your own voids your warranty.

Tracing your Seed Lots

  • Write the Crop Type, Amount and Planting Date on labeling tape.
  • Link that tray label to the seed lot number in your Digital Log, as it ties a finished crop back to its lot.
  • Record the Planting Date, as the alert that opens your transplanting task counts forward from it, typically 21 days for greens and 28 days for herbs.
  • Check off the germination milestone once about 90 percent of the tray has germinated, as that check-off calls for dome removal.

Weighing and Logging your Harvest

  • Pre-weigh each empty cambro without its lid before you cut anything.
  • Record that bin weight in the Digital Log.
  • Subtract the bin weight from the full cambro weight.
  • Record the net weight, as this is the field your yield reporting runs on.
  • Check the storage alert on herbs, as your log flags basil to be kept cool and dark rather than refrigerated.

NOTE: WEIGH EVERY CAMBRO BEFORE YOU CUT. ONCE A CAMBRO IS FULL THERE IS NO WAY BACK TO ITS EMPTY WEIGHT, AND EVERY NET WEIGHT YOU REPORT FROM IT IS AN ESTIMATE.

Closing Out your Deep Clean

  • Record the responsible party by name or by ID, so the work traces to a person.
  • Record Pass or Fail for the pump and timer audits before you close the log.
  • Update your farm management software with the state of your Flex Acre, such as Deep Clean Complete, once every other entry is in.

Your Flex Acre log now carries every reading, photo and weight each task asks for—well done! Every task you log starts with the routine in Keeping your Flex Acre Clean. Continue to Flex Acre Maintenance Schedule for the cadence each task runs on.